Conditions of participation

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Maker Days (hereinafter referred to as MD) is organized by MAD emergent art center (hereinafter referred to as MAD and/or organization). MD endorses the Code Cultural Governance, the Fair Practice Code and the Code Diversity and Inclusivity.

Maker Days Eindhoven

is the festival for anyone who wants to be inspired by innovation, creativity and technology. In September, the centre of Eindhoven transforms into a vibrant party of insane creations and brilliant inventions. This event is the meeting place for anyone who is curious about the future and the world of makers and inventors. From model makers and designers to hackers, artists and engineers
– here you will discover the limits of what is possible.

  1. Participation
    1. Participation in MD is particularly open to: model makers, inventors, tinkerers, designers, hackers, artists, software developers, engineers, recyclers.
    2. The participant provides the requested information regarding his participation in MD via the online application. The participant is responsible for the accuracy and truth of the information provided.
    3. Participant can participate with or in several events.
    4. Deadline for registration is stated on the MD website.
      For the assessment procedure, see Article 4.
    5. Participation meets the criteria mentioned in art. 2 of these participation conditions.
  2. Participation criteria
    1. The MD selection team assesses submitted applications via online application.
    2. The selection team strives for a wide range of active presentations.
  3. Participation procedure
    1. Participation is possible on your own initiative.
    2. A potential participant can register via the website with a description of the presentation.
    3. After the participant agrees to these terms and conditions and after approval of the registered project, the participant can participate in MD.
    4. De geaccepteerde deelnemer verstrekt alle relevante informatie over diens deelname aan de MD-evenement(en) die nodig is voor de communicatie-uitingen. (zie ook art. 9).
    5. The accepted participant will contact the MD organization if there is a change in their participation after approval, in the sense that the participant enters into a collaboration with third parties in any way, or that there is a change in the number of participants.
  4. Participation costs
    1. Costs for participation and staff access to MD depend on the participant type. We distinguish the following 3 types of participants:
      1. Small makers
        • is a participant without commercial interest.
        • can consist of from 1 to more people who participate in MD out of (private) interest.
        • does not sell goods or services during MD.
        • can participate in MD for free.
      2. Small selling maker
        • is a participant without commercial interest.
        • can consist of from 1 to more people who participate in MD out of (private) interest.
        • asks for a (small) fee for goods or services during MD.
        • paid to MD an amount of €200 excl. VAT.
      3. Commercial maker
        • is a participant whose organization is focused on selling a product/service.
        • can consist of from 1 to more people.
        • participates in MD from a business point of view.
        • paid a sponsor amount to MD. See the prospectus online for this.
  5. Payment of participation fee
    1. If applicable, the participant will receive an invoice by e-mail.
      The payment term of the participation fee is 14 days.
    2. Invoices are only sent digitally by e-mail.
    3. If the amount due for participation has not been received on MD’s bank account within the payment term as stated on the invoice, MD reserves the right to exclude the participant from participation in MD or from communications.
  6. Cancellation by participant
    1. In the event of cancellation of participation by the participant, the participant is requested to inform MD of this cancellation as soon as possible.
  7. Cancellation or modification of MD by the organization
    1. In the event of force majeure, MD may decide not to allow MD to take place. The participant will be informed of this as soon as possible. MD cannot be held liable for any damage suffered and to be suffered as a result of the cancellation.
    2. If modification of MD, in whatever form or extent, is necessary on the basis of regulations issued by regional or national authorities, MD cannot be held liable for any damage suffered and to be suffered.
  8. Publication
    1. The participant ensures that all relevant information about the event(s) has been received by the organization via the online application before September 1.
    2. Participant agrees that the organization may freely use the supplied images and participation data for publicity and other communication expressions in the context of MD.
    3. No consultation will be held regarding publicity concerning the participant and participating products.
    4. Participant indemnifies MD against all claims from third parties regarding the publication of the submitted images and data.
  9. Opening hours, taking up a stand and accessibility
    1. The organization determines the opening and closing times of the event in consultation with the Municipality and the organization of Eindhoven Maker Days.
    2. The participant will receive timely from the organization the time and conditions under which the construction can begin. The construction must be ready at least 1/2 hour before the event.
    3. During opening hours, the event is open to the public and the participant must keep his presentation open to the public. The participant is expected on the festival site in time so that the presentation can be opened in time.
    4. Early departure by the participant from the festival is not permitted unless the organization agrees to this in writing after prior consultation.
    5. Breakdown of the presentation may not commence until after closing time on the last day of the event.
  10. Future Parade participants
    1. Participants in the Future Parade hereby declare that they agree with and will ensure the following:
      1. The vehicle/object is stable, safe and controllable at a walking pace (5 km per hour).
      2. The object cannot go faster than 10 km per hour.
      3. The object has no sharp, protruding or jagged parts.
      4. The object has properly functioning brakes and/or the object is easily controllable manually.
      5. Electrical components are safely mounted and shielded from the public (children’s hands).
      6. No open fire is used.
      7. There are no flammable liquids in the object. In other words, petrol/diesel engines are not permitted.
      8. The object is clearly visible and, if necessary, provided with lighting or reflection.
      9. During the parade there is at least one walking escort per object.
      10. It is only permitted to let any passengers ride on the object if safety is optimally guaranteed. Any damage that occurs is at the expense and risk of the Future Parade participant / owner of the object.
      11. Alcohol or drugs are not allowed before and during the Future Parade.
      12. The Future Parade participant participates at his/her own risk and indemnifies the organization from any liability for damage or injury.
  11. Intellectual property rights, insurance and liability
    1. Deelnemer aan MD verklaart met diens deelname geen inbreuk te maken op enig recht van derden; auteursrecht, recht van merk, model of andere rechten van intellectueel eigendom. Bij constatering van een inbreuk op enig intellectueel eigendomsrecht van derden heeft MD het recht op de deelnemer uit te sluiten van deelname.
    2. The participation and products comply with the legal safety regulations. Employees of MD accept no liability in this.
    3. The participant indemnifies MD, its employees and the program team against claims from third parties.
    4. MD is not liable for loss, theft, damage or injury to persons or damage to property of participants and/or third parties engaged by participants.
    5. MD has taken out event insurance for the entire duration of MD.
    6. The participant must arrange adequate insurance for the project that he/she is showing during MD; in addition, the participant must ensure adequate transport insurance to and from MD.
  12. Acceptance conditions in the context of the GDPR
    1. Digital acceptance of these terms and conditions means agreement with the provisions of these terms and conditions and also means that one agrees to the processing of the data provided by MD within the framework of the General Data Protection Regulation (GDPR). Processing of the data provided by the participant will only take place within the framework of participation in MD. The data provided by the participant to MD will be stored in an adequately secured database system that meets the applicable national security requirements for such systems.
  13. Final provision
    1. In matters not provided for in these regulations, MD shall decide.
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